Room Reservations at The Lantern

A deposit of $500.00 per room reserved at The Lantern is required to secure the room(s) and is due at the time of reservation. All deposits are non-refundable, and non-transferable. All discounts and coupons will be applied at the time of the final invoice calculation and payment. The Lantern reserves the right to change room assignments to best accommodate either increasing or decreasing attendance figures. Any change of room assignments will be determined at the time the guaranteed minimum attendance figure is given to us. Room set-up may also be considered in determining room assignments.

Catering Deposit (events not held at The Lantern)

A deposit of $500.00 is required to secure our catering services at events not held at The Lantern, and is due upon reserving the date. All deposits are non-refundable and non-transferable.

Menu & Beverage Services

All Food and Beverage service for any event held at The Lantern must be provided by The Lantern (excluding Specialty Dessert items such as Wedding/Anniversary Cakes) unless specifically agreed to in writing by The Lantern a minimum of fourteen (14) days prior to your event.

Confirmation of Attendance and Menu

A guaranteed minimum guest count and final menu selection are required for all functions fourteen (14) days prior to the function date. This number will be considered a firm minimum for billing purposes and may not be reduced. Guest count may be increased up to 48 hours prior to your event, not to exceed the maximum room capacity, with payment of the revised invoice due at the time of increase.

Prices

Prices are subject to change without notice, up to thirty (30) days prior to your function date. All prices and charges are subject to 17% service charge, 7% sales tax, and 1% food & beverage tax. A 2% charge will be added to all payments made by Master Card or Visa. A gratuity is not included in any of the prices, and is at the discretion of the Lessee and very much appreciated. All charges assessed to The Lantern on behalf of CUSTOMER will be passed on to the CUSTOMER in their entirety.

Payment

The total estimated cost, based on the minimum guaranteed attendance figure and menu selection, must be paid at least ten (10) days prior to the function date, unless prior credit is established. Payment for additional guests over and above the guaranteed minimum attendance head count must be made by the day of the event. Additional services such as reserve kegs, additional time, etc. provided on the day of the event must be paid for prior to the conclusion of the event.

Event Time Limit (at The Lantern)

Duration of the event is determined on an event-by-event basis depending on availability, menu selection, and event requirements. Hors d’oeuvre Packages (page 7) include a four (4) hour time limit with an additional 30 minutes before and after for the arrival and departure of your guests (5 hour total). Dinner Buffets and Plated Dinner Packages (pages 9 & 10) receive an additional hour giving a total of a five (5) hour time limit with an additional 30 minutes before and after for the arrival and departure of your guests (6 hour total). If a function runs beyond the time limit, there will be an additional fee of $150.00 per hour or fraction thereof.

Friday and Saturday events where a Dinner or Hors d’oeuvre Package is not purchased will be charged at a rate of $350.00 per room per hour including guest arrival and departure with a 4 hour minimum. A la carte purchase of food is not considered a menu package for event time consideration.

Wedding Ceremonies may be held at The Lantern in the room designated for your reception with no additional charge. Use of a room separate for the ceremony will be charged according to the above paragraph - $350.00 per hour for a minimum of 4 hours.

Decorations

Special event/theme decorations must be approved by The Lantern prior to decoration of the function room. NO CONFETTI, BIRD SEED, SAND, OR BUBBLES PERMITTED AT ANY TIME

Guest Responsibility

The person, group, or organization contracting for function space at The Lantern will be held financially responsible for property damage by their guest(s). The Lantern will not be responsible for lost, stolen, or damaged items on our premises.

Security

The Lantern reserves the right to require and shall procure Security provided by the Allen County Police Department for all functions for the time of the party plus ½ hour before and ½ hour after the event. 1 Officer is required for events with up to 175 guests. A minimum of 2 Officers are required for events of 176 or more guests. Additional officers may be required depending on the event. The charges for Security shall be assumed by the CUSTOMER and paid directly to the Officer on duty at the time of the event at a rate of $18.00 per officer per hour.

Outside Vendor Policy

The Lantern will not assume the responsibility of outside vendor articles left after a function.

Bar Services

A complete alcoholic beverage selection (beer, wine, and alcohol) is available for your event. The number of bartenders staffed for an event will be determined by the guaranteed minimum attendance figure and the beverages to be served, utilizing the guideline of 150 or less guests needing 1 bartender, 151-300 guests needing 2 bartenders, and 301 or more guests needing 3 bartenders. State Law prohibits any alcoholic beverages to be brought into the facility from an outside source. The Lantern will confiscate any alcoholic beverages on the premises not provided and served through us. Should a LESSEE fail to provide adequate and appropriate security, The Lantern reserves the right to refuse service of Alcoholic Beverages. The Lantern requires at least one officer on the premises during a function requesting alcoholic beverages.