Room Reservations

All reservations are handled on a first come, first serve basis. To secure the facility or a portion thereof, a non-refundable and non-transferable deposit is payable in full upon execution of the leasing agreement. To project accommodations, guests normally have 80% of their invited guests attending. Normally 3 weeks prior to your event, a meeting is scheduled to determine your guaranteed attendance figure, menu selections, and to calculate the balance due. All deposits, discounts, and coupons will be applied at this meeting and payment for the remainder of the charges is expected at this time.

The guaranteed attendance figure is critical in determining adequate food for your guests as well as solidifying your accommodations. The Lantern reserves the right to change room assignments to best accommodate either an increasing or decreasing attendance figure or if a room set-up warrants.

 

Off-Premises Catering Deposit

A deposit is required to secure our catering services at events not held at The Lantern, and is due upon reserving the date. All deposits are non-refundable and non-transferable.

 

Menu & Beverage Services

The Lantern is a full service venue providing all food and beverages at its facility excluding Specialty Desserts such as Wedding/Anniversary cakes unless agreed to in writing a minimum of fourteen (14) days prior to your event.

 

Confirmation of Attendance and Menu

A guaranteed minimum guest count and final menu selection are required for all functions fourteen (14) days prior to the function date. This number will be considered a firm minimum for billing purposes and may not be reduced. Guest count may be increased up to 48 hours prior to your event, not to exceed the maximum room capacity, with payment of the revised invoice due at the time of increase.

 

Prices

Prices are subject to change without notice, up to thirty (30) days prior to your function date. All prices and charges are subject to 17% service charge, 7% sales tax, and 1% food & beverage tax. A 2% charge will be added to all payments made by Master Card or Visa. A gratuity is not included in any of the prices, and is at the discretion of the customer and very much appreciated. All charges assessed to The Lantern on behalf of CUSTOMER will be passed on to the CUSTOMER in their entirety.

 

Payment

The total estimated cost, based on the minimum guaranteed attendance figure and menu selection, must be paid at least ten (10) days prior to the function date, unless prior credit is established. Payment for additional guests over and above the guaranteed minimum attendance head count must be made by the day of the event. Additional services such as reserve kegs, additional time, etc. provided on the day of the event must be paid for prior to the conclusion of the event.

 

Guest Responsibility

The person, group, or organization contracting for function space at The Lantern will be held financially responsible for property damage by their guest(s). The Lantern will not be responsible for lost, stolen, or damaged items on our premises.

Decorations

Special event/theme decorations must be approved by The Lantern prior to decoration of the function room. NO CONFETTI, BIRD SEED, SAND, OR BUBBLES PERMITTED AT ANY TIME. NO ITEMS MAYBE ATTACHED TO THE WALLS OR CEILINGS

 

Venue Time Limit

Duration of the event is determined on an event-by-event basis depending on availability, menu selection, and event requirements. Hors d’oeuvre Packages include a four (4) hour time limit with an additional 30 minutes before and after for the arrival and departure of your guests (5 hour total). Dinner Buffets and Plated Dinner Packages receive an additional hour giving a total of a five (5) hour time limit with an additional 30 minutes before and after for the arrival and departure of your guests (6 hour total). If a function runs beyond the time limit, there will be an additional fee per hour or fraction thereof.

Friday and Saturday events where a Dinner or Hors d’oeuvre Package is not purchased will be charged a fee per room per hour including guest arrival and departure with a 4 hour minimum. An ala carte purchase of food is not considered a menu package for event time consideration.

Wedding Ceremonies may be held at The Lantern in the room designated for your reception with no additional charge. Additional staffing fee may be applicable. Use of a room separate for the ceremony will be charged per hour for a minimum of 4 hours.

 

Security

The Lantern reserves the right to require and shall procure Security provided by the Allen County Police Department for all functions for the time of the party plus ½ hour before and ½ hour after the event. 1 Officer is required for events with up to 175 guests. A minimum of 2 Officers are required for events of 176 or more guests. Additional officers may be required depending on the event. The charges for Security shall be assumed by the CUSTOMER and paid directly to the Officer on duty at the time of the event at a rate of $20.00 per officer per hour.

 

Outside Vendor Policy

The Lantern will not assume the responsibility of outside vendor articles left after a function.

 

Bar Services

A complete alcoholic beverage selection (beer, wine, and alcohol) is available for your event. The number of bartenders staffed for an event will be determined by the guaranteed minimum attendance figure and the beverages to be served, utilizing the guideline of 150 or less guests needing 1 bartender, 151-300 guests needing 2 bartenders, and 301 or more guests needing 3 bartenders. State Law prohibits any alcoholic beverages to be brought into the facility from an outside source. The Lantern will confiscate any alcoholic beverages on the premises not provided and served through us. Should a CUSTOMER fail to provide adequate and appropriate security at a site other than The Lantern, The Lantern reserves the right to refuse service of Alcoholic Beverages. The Lantern requires at least one officer on the premises during a function requesting alcoholic beverages.